Last updated: January 24, 2024
We at The Kairos Impact Foundation and our affiliates (collectively, the “Company” or “we”) respect your concerns about privacy. This Privacy Policy describes how we process the Personal Data that we collect:
- When you visit or interact with our website, kairos impact .org and other websites or applications that may link to this Privacy Policy (the “Site”);
- When you contact us or use our programs or services;
- When you visit our premises;
- When you are a contact at one of our vendors, service providers or other business partners; and
- Through other data collection sources that reference this Privacy Policy.
This Privacy Policy provides information on the types of Personal Data we collect, how we use the information, with whom we may share it and the choices available to you regarding our use of the information. We also describe the measures we take to protect the security of the information and how you can contact us about our privacy practices. “Personal Data” is any information that relates to, describes, identifies, or can be used, directly or indirectly, to identify an individual, such as name, address, date of birth, personal identification numbers, sensitive personal information, and economic information.
Information We Obtain
The types of information we may collect concerning individuals includes:
- Business and personal contact information (such as name, postal and e-mail addresses, and telephone number);
- Demographic information, such as age, race, gender, and citizenship;
- Account information, including login credentials for our Fundraising Portal;
- Financial and other information you provide in connection with our Fundraising Portal such as date of birth, banking information, account numbers, taxpayer ID number, jurisdiction of tax residence, and certain investment-related information;
- Government-issued identifiers and other information we need in order to identify you and complete necessary security and safety checks, including in connection with our products and services and where you visit our premises;
- CCTV footage on our premises for the purposes of safeguarding our customers and employees and our facilities and property;
- Content (and related information) in connection with your electronic communications with us or our service providers (including by e-mail or other forms of electronic communication);
- Information from third-party data providers and publicly available sources for compliance with anti-money laundering obligations, background screening and to otherwise protect our business and comply with our legal and regulatory obligations;
- Information from organizations that you represent and with which we have a business relationship, such as your business contact details or details of your role at the organization; and
- Other information you provide to us (such as information provided by registering for e-mail alerts, filling in forms, and online registration details).
If you provide information to us about another person, you should ensure that you provide that person with this Privacy Policy and comply with any legal obligations that may apply to your provision of the information to us.
Information We Obtain by Automated Means
When you visit our Sites or open our e-mails, we may collect certain information by automated means (such as by cookies, web server logs, web beacons and JavaScript). The information we collect in this manner includes your IP address, network location, browser characteristics, device characteristics, operating system, referring URLs, information on actions taken on our Sites, and dates and times of website visits. Cookies are files that websites send to your computer or other internet-connected device to uniquely identify your browser or to store information or settings on your device. We also may use these and similar technology in e-mails we send you to collect certain information, such as whether you opened or clicked on links in our e-mail.
Our Sites may use cookies (such as HTTP, HTML5 and Flash cookies) as well as other types of local storage (such as browser-based or plugin-based local storage). Some of these cookies may be placed by third parties such as our service providers. Your browser may tell you how to be notified when you receive certain types of cookies and how to restrict or disable certain cookies. You also may be able to delete your Flash cookies or adjust your Flash cookie settings by visiting the Adobe website for instructions. Please note, however, that without cookies you may not be able to use all the features of our Sites or other websites and services.
In conjunction with gathering information through cookies, our web servers may log information such as your device type, operating system type, browser type, domain, and other system settings, as well as the language your system uses and the country and time zone in which your device is located. We also may record information such as the address of the web page that referred you to our Sites and the IP address of the device you used to connect to our Sites. We may log information about your interaction with the Sites, such as which pages you visit. To control which web servers collect information by automated means, we may place tags on our web pages called “web beacons,” which are small files that link web pages to particular web servers and their cookies. We also may send instructions to your device using JavaScript or other computer languages to gather the sorts of information described above and other details about your interactions with the Sites.
We may use third-party web analytics services on our Sites, such as those of Google Analytics. These service providers help us analyze how visitors use the Sites. The information obtained for this purpose (including your IP address and other information collected by automated means) may be disclosed to or collected directly by these service providers. To learn about opting out of Google Analytics, please visit https://tools.google.com/dlpage/gaoptout.
The providers of third-party plugins and widgets on our Sites, such as embedded videos and social media sharing tools, may use automated means to collect information regarding your use of the Sites and your interactions with the plugins and widgets. This information is subject to the privacy policies or notices of the providers of the plugins and widgets.
How We Use the Information We Obtain
We may use, disclose, or otherwise handle the information described in this Privacy Policy for the following purposes:
- Provide Our Services. We will use the information described in this Privacy Policy to respond to your inquiries and to provide you with the information, resources and support services you request, including to create and manage your account and to manage your investments, and as otherwise needed to operate, evaluate, develop, promote, and improve our business (including developing new products and services; enhancing, improving and analyzing our products and services; managing our communications; managing our premises; and performing accounting, auditing and other internal functions).
- Communications, Alerts, Newsletters, and Networking. We may use the information we collect to provide our products and services to you, such as market commentary and e-mail alerts; send you (or produce) promotional materials, newsletters and other communications, including in visual and audio form (such as videos, podcasts and seminars); communicate with you about, and administer your participation in, special events, programs, promotions, offers, surveys and market research; or operate, schedule and facilitate online meetings, webinars and (video) conferences (for example, using Teams, Zoom, and other online meeting platforms).
- Data Analytics. We perform data analysis and research activities to gain a greater general understanding of visitors to our Site and the communities that we serve.
- Other Business Purposes. We may use the information when necessary to maintain the safety, security, and integrity of our Site, services, community, and business.
- Legal Obligation. In rare cases, we may share your information to respond to law enforcement requests and as required by applicable law, court order, or governmental regulations.
- With Your Consent. In addition to the other uses described in this section, we may also use your information as you expressly authorize us to do so.
In addition, we use information collected through cookies, web beacons, web server logs and other automated means for purposes such as (i) customizing our users’ visits to our Sites, (ii) delivering content tailored to our users’ interests and the manner in which our users browse our Sites, and (iii) managing our Sites and other aspects of our business.
CCTV operates in some of our buildings for security and safety purposes, in accordance with applicable data protection law. Where CCTV is not operated by us, the CCTV will be under the control of the relevant building landlord, manager, or operator.
We may also use the information in other ways for which we provide specific notice at the time of collection.
We will only process your Personal Data as necessary so that we can pursue the purposes described above. Where we process your Personal Data for our legitimate interests as a business or those of a third party, we do so only where we have concluded that our processing does not prejudice you or your privacy in a way that would override our legitimate interest in pursuing those purposes.
When we collect Personal Data from you, unless indicated otherwise, if we ask you for information, we need it for our business or compliance purposes. In limited circumstances, we are required to collect Personal Data to comply with a legal obligation and/or might ask you to provide information which is purely voluntary; in either case, this will be indicated to you.
If you are a former employee, worker, contractor, or member of the Foundation, we will continue to process your Personal Data for a reasonable period following the end of your employment or engagement for our legitimate business and/or our legal compliance purposes and/or for the establishment or defense of a legal claim. Further, in some instances, we may process your data to perform our obligations under the contract between us (e.g., to pay you your final salary payment after your termination date). We only carry out such processing where we have concluded that our processing does not prejudice you or your privacy in a way that would override our legitimate interests in pursuing those purposes. Your data will be retained and deleted in accordance with our retention policies and procedures (as discussed further below).
Online Tracking and Interest-Based Advertising
We and third parties acting on our behalf (such as Facebook, Twitter and LinkedIn) may collect information about your online activities over time and across third-party websites to provide you with advertising about products and services tailored to your interests. You may stop or restrict the placement of cookies on your device or remove them by adjusting your preferences as your browser or device permits. The online advertising industry also provides Sites from which you may opt out of receiving targeted ads from data partners and other advertising partners that participate in self-regulatory programs. You can access these and learn more about targeted advertising and consumer choice and privacy, at www.aboutads.info/choices/, https://youradchoices.ca/choices/, www.networkadvertising.org/managing/opt_out.asp, and http://www.youronlinechoices.eu/. Alternatively, for some devices you may use your device’s platform controls in your settings to exercise choice.
Please note you must separately opt out in each browser and on each device. Advertisements on third party Sites that contain the AdChoices link may have been directed to you based on information collected by advertising partners over time and across Sites. These advertisements provide a mechanism to opt out of the advertising partners’ use of this information for interest-based advertising purposes.
If you choose to opt-out of targeted advertisements, you will still see advertisements online but they may not be relevant to you. Even if you do choose to opt out, not all companies that serve online behavioral advertising are included in this list, so you may still receive some cookies and tailored advertisements from companies that are not listed.
Where required by applicable law, we will obtain your consent for the processing of your Personal Data for direct marketing purposes. If you do receive direct marketing communications from us (for example, by post, e-mail, fax, or telephone), you may opt-out by clicking the link in the relevant communication, completing the forms provided to you (where relevant), or by e-mailing info @ Kairos impact .org.
Information We Disclose to Others
We do not disclose Personal Data we obtain about you through the Sites or other channels covered by this Privacy Policy, except as described in this Privacy Policy. We may share your Personal Data with our affiliates and subsidiaries. From time to time, we use outside companies to perform services or functions on our behalf. We may disclose Personal Data we collect as described above to such companies or to our financial and transaction counterparties, our professional advisors, and your agents and representatives. We do not authorize these persons to use or disclose the information except as necessary for the purposes for which it is provided or to comply with legal requirements.
We may disclose information about you in response to a subpoena, court order, or other governmental request or when we believe in good faith that disclosure is reasonably necessary to protect the property or rights of the company, third parties, or the public at large. We reserve the right to transfer Personal Data we have about you or otherwise process in the event that we sell or transfer all or a portion of our business or assets (including in the event of a reorganization, spin-off, dissolution or liquidation).
We may use or disclose data that is aggregated or de-identified (such that it is no longer reasonably associated with an identified or identifiable natural person) for any purpose. For example, we may share aggregated or de-identified data with prospects or partners for business or research purposes, such as statistical analysis, to research trends and predictive analysis, or to develop or improve the Sites and our services. In addition, we may share anonymous / aggregated information with third parties, such as service providers, in order to facilitate our business operations.
Retention and Deletion of Your Information
We intend to keep your Personal Data accurate and up to date. We will delete the information that we hold about you when we no longer need it. We retain your Personal Data for as long as it is required by us for our legitimate purposes, to perform our contractual obligations, or where longer, such longer period as is required or permitted by law or regulatory obligations which apply to us.
Your Rights and Choices
We offer you certain choices in connection with the Personal Data we collect from you. To update your preferences or submit a request, please contact us as indicated in the “How to Contact Us” section of this Privacy Policy. To the extent provided by the law of your jurisdiction or otherwise applicable to our processing of your information, you may request access to the Personal Data we maintain about you or request that we correct, amend, delete, or block the information by contacting us as indicated below. Where provided by law, you may withdraw any consent you previously provided to us or object at any time on legitimate grounds to the processing of your Personal Data, and we will apply your preferences going forward.
These rights, subject to certain limitations, may include:
- Rights of access, correction, and deletion.
- Right to object, and portability.
We review and verify requests to protect your Personal Data and will act on data protection requests fairly and in accordance with applicable data protection laws and principles.
If you wish to exercise any of these rights, please contact us using the contact details provided below.
How We Protect Personal Data
We maintain administrative, technical, and physical safeguards designed to protect Personal Data we obtain through the Sites against accidental, unlawful, or unauthorized destruction, loss, alteration, access, disclosure, or use.
Links to Other Websites
We may provide links to other sites or resources provided by third parties. These links are provided for your convenience only. We have no control over the contents of those sites or resources, and we accept no responsibility for them or for any loss or damage that may arise from your use of them. If you decide to access any third-party links, you do so entirely at your own risk and subject to the terms and conditions of those sites.
Children
We do not knowingly collect personal information from children under the age of 13 through our Site. If you are under 13, please do not give us any personal information. We encourage parents and legal guardians to monitor their children’s internet usage and to help enforce our Privacy Policy by instructing their children never to provide us with personal information. If you have reason to believe that a child under the age of 13 has provided personal information to us, please contact us and we will endeavor to delete that personal information from our systems.
Updates to Our Privacy Policy
This Privacy Policy may be updated periodically and without prior notice to you to reflect changes in our Personal Data practices. We will post the updated version on the Sites and indicate at the top of the Notice when it was most recently updated. Please check for any updates regularly.
How to Contact Us
If you have any questions or comments about this Privacy Policy, or if you would like us to update information we have about you or your preferences, please e-mail us at info @ Kairos impact .org.
You also may write to:
The Kairos Impact Foundation
Attn: Constituent Relations
18101 Von Karman Avenue, Suite 1100
Irvine, California 92612
Please also contact us via any of the above methods if you have a disability and require an alternative format of this Privacy Policy.